Apr 22, 2024

How to use AI to Automate Meetings

The revolution of AI and AI assistants. Utilizing AI to automate tedious tasks related to meetings.

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How to use AI to Automate Meetings


TL;DR: Artificial intelligence (AI) is transforming meeting productivity by automating note-taking and summarization. Leveraging natural language processing and machine learning, AI accurately transcribes discussions in real-time, ensuring key points aren't missed. Leading platforms like and offer such services. Future trends involve integration with communication platforms and AI assistants like Shadow, which not only document meetings but also automate follow-up tasks, promise increased efficiency and effectiveness for businesses.

How to Automate Meetings Minutes with AI

meeting assistant and meeting collaboration tools for meeting efficiency

In today's fast-paced world, time is of the essence. Meetings can be a huge time drain, with scheduling conflicts, last-minute changes, and endless back-and-forth emails. But what if I told you there was a way to automate meetings with artificial intelligence (AI)?

By utilizing AI technology, you can streamline the entire meeting process. AI can analyze your calendar and suggest optimal meeting times based on availability, or even send out invites on your behalf. It can also take notes during the meeting and transcribe conversations in real-time, all with a click of a button. Automating meetings with AI not only saves time but also increases productivity and efficiency. With less time spent on scheduling and administrative tasks, you can focus on more important matters at hand.

So why waste precious time when you could be automating your meetings with artificial intelligence? Here are a few ways you could automate the process by introducing AI into your workflow.

artificial intelligence in meetings

Introduction of AI

Artificial intelligence (AI) has revolutionized various aspects of our lives, from healthcare to transportation. One of the areas where AI has made a significant impact is in the realm of automating meeting notes and summaries. This technology has the potential to streamline and improve the efficiency of meetings, enhance collaboration across borders, and ensure that key information is captured and stored for future reference.

The concept of using AI to automate meeting notes and summaries is not new. In fact, researchers and technologists have been exploring ways to leverage AI for this purpose for several decades. The concept of automating meeting notes and summaries through AI can be traced back to the development of natural language processing (NLP) technology in the 1950s.

NLP is a branch of AI that focuses on enabling computers to understand, interpret, and generate human language. This technology has evolved significantly over the years, with major advancements in machine learning and deep learning algorithms that have made it possible to automate the process of transcribing and summarizing meeting discussions accurately.

meeting transcription services

AI Note Takers

The impact of using AI to automate meeting notes and summaries are just the tip of the iceberg. Organizations that have adopted this technology have reported significant improvements in meeting productivity, as employees no longer need to spend valuable time manually transcribing notes or summarizing discussions. Instead, AI algorithms can analyze spoken words in real-time, identify key points, and generate accurate summaries that can be easily accessed and shared with team members. An AI meeting summary is reliable as it automatically ensures that important information is not lost or overlooked. Human note-takers may inadvertently miss key details or misunderstand complex topics, leading to incomplete or inaccurate meeting notes. AI algorithms, on the other hand, are able to process vast amounts of information quickly and accurately, reducing the likelihood of errors and omissions.

There are several option available for artificial intelligence in meetings, with each offering unique features and capabilities. Some popular options include and


Otter.AI specializes in speech-to-text and transcription services that uses artificial intelligence to transcribe spoken words into written text. Users can record conversations using the app, and the AI technology will transcribe the spoken words in real-time, creating a written record that can be edited, searched, and shared.


Fellow is another famous platform that provides transcription services. Fellow also offers features such as meeting agendas on top of note taking. You can even collaborate with other team members through shared meeting agendas.

These AI note takers leverage natural language processing, machine learning, and speech recognition technologies to provide accurate and efficient note-taking solutions for busy professionals.

ai meeting summary

Future of AI Meeting Assistants

Looking ahead, the future of using AI to automate meeting notes and summaries is promising, with continued advancements in NLP and machine learning algorithms. There is a growing trend towards the integration of AI-powered transcription and summarization tools into existing communication platforms, such as Zoom and Microsoft Teams, to streamline the process of capturing meeting discussions in real-time. With further research and development, AI technology is expected to complete follow up tasks entirely. Shadow is an example of an AI meeting assistant that goes beyond just documentation.

Shadow is an AI note taker that takes away key insights discussed during the meeting and helps you to perform the actual follow-up tasks. With Shadow you can automate recurring tasks such as scheduling to updating. Shadow of course, can transcribe and summarize discussions in real-time as any other note taker. However, the real value is in being able to understand key insights and then using that to automate follow-up tasks after the meeting, such as sending meeting summaries, reminders, and tracking progress on action items. This streamlines the post-meeting process and ensures that tasks are completed in a timely manner.


Overall, using AI to automate meeting summaries and minutes is a game-changer for businesses looking to optimize their productivity and effectiveness in today's competitive market. It allows employees to focus on more strategic tasks while ensuring that important information from meetings are captured accurately and efficiently.