Jun 10, 2024

Everything You Need to Know When Choosing an AI Meeting Assistant

Things to consider when choosing an AI Meeting Assistant in 2024 and the top 10 meeting assistants to chosoe from.

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Everything You Need to Know When Choosing an AI Meeting Assistant


TL;DR: AI meeting assistants are revolutionizing workplace productivity by automating tasks like scheduling and note-taking. Trends include a shift towards bot-free, privacy-focused solutions, ensuring data security and compliance with regulations like GDPR and CCPA. Popular AI meeting assistants include tl;dv, Equal Time, and Shadow, each offering unique features tailored to user needs. Consider adopting an AI meeting assistant if you need unified meeting management, advanced conversation insights, or enhanced productivity features.

top ten ai meeting assistants in 2024

Choosing an AI Meeting Assistant

Ever wished you could clone yourself to attend all those back-to-back meetings? Or perhaps you've fantasized about a world where the mundane tasks of scheduling, note-taking, and task tracking magically handle themselves. Lucky for you, AI meeting assistants are emerging as the indispensable answer to these thoughts. These tools are designed to complement you, with advanced features that streamline workplace productivity.

As interests in AI grows, meeting assistants continues to evolve, and now its applications are becoming more specialized and user-friendly. These assistants are equipped with advanced capabilities that go beyond simple automation, integrating seamlessly into your existing workflows and providing personalized, actionable insights that are transforming how meetings are conducted and managed. The hardest part is having to choose between all the new technology.

In this article we’ll get into everything you need to know, from AI to the leading AI tools for assistance, so that you can choose one that’s truly the best for you.

botless / botfree ai meeting assistant that doesn’t join by bot

Bot-Free and Privacy-First Solutions

One significant trend in the realm of AI meeting assistants is the shift towards bot-free and privacy-focused solutions. As people become more familiar with using meeting assistants, their expectations have evolved as well. And as the technology advances, so does the need for a higher degree of personalization and a more natural, human-like interaction.

No one wants to feel like they’re being recorded, so more and more companies are catching onto the trend of botless meeting assistants. A botless meeting assistant refers to an AI-powered tool or software designed to aid in meeting management and productivity without being visibly present as a bot or automated entity within the meeting platform.

Other users want assistants that can seamlessly integrate into their workflows, understand their unique preferences, and adapt to their specific needs. This means having an assistant that not just records meetings but recognizes context, providing a more intuitive and responsive experience. For example, an AI meeting assistant that can help expedite follow-up tasks based on the discussion can significantly enhance productivity.

The demand for privacy-focused solutions is asp growing. Users are increasingly aware of the risks associated with data breaches and unauthorized access. They expect their meeting assistants to not only avoid making unauthorized recordings but also to implement robust methods to secure data storage, and stay complianct with global data protection regulations like GDPR and CCPA. This heightened focus on privacy ensures that sensitive information remains confidential and secure, which is particularly crucial in industries such as healthcare, finance, and legal services.

personalized insights through ai meeting assistants

Beyond Generic Notes: Personalized Insights

Generic note-taking is becoming a thing of the past and now you can choose a meeting assistant that is perfectly catered to your needs. Today's AI meeting assistants are equipped to provide actionable insights that cater to specific user needs. For instance, Fireflies excels in collaboration and topic tracking, ensuring that every key point is captured and categorized. Similarly, Avoma offers advanced conversation analytics, helping teams to extract valuable insights from their discussions. Shadow gives you botless technology and the necessary ‘skills’ to autocomplete your work.

Examples of Leading AI Meeting Assistants

Several AI meeting assistants stand out for their unique capabilities:

  • tl;dv: This tool specializes in AI-powered meeting searches, allowing users to quickly locate specific topics within meeting transcripts.
  • Equal Time: Focused on fostering inclusive meetings, it ensures equitable participation.
  • Rewatch: Creates a video wiki for easy reference and knowledge sharing.
  • Otter: Enables users to ask questions about their meetings, providing instant answers based on the discussion.
  • Nyota: Known for its variety of AI features, catering to diverse needs.
  • Fellow: Integrates natively with existing tools for a seamless workflow.
  • Fathom: Offers a free option for budget-conscious users.
  • Shadow: World’s first botless meeting assistant that auto-completes tasks for you.

Meeting Consolidation for Freelancers and Solopreneurs

For freelancers and solopreneurs who juggle multiple client calls across various platforms, AI meeting assistants offer a practical solution. These tools consolidate meetings into a single, searchable repository, simplifying the management of diverse schedules and tasks.

what to know before choosing an AI meeting assistant

Comparing Heavyweights: Teams Copilot vs. Shadow

Microsoft's introduction of the "Teams Copilot" AI assistant marks a significant development. Teams Copilot not only keeps meetings on track but also takes collaborative notes, manages large projects, and assigns tasks. Unlike traditional AI assistants, Teams Copilot functions as a virtual project manager, allowing users to retain control over AI-generated tasks. This service, part of the Microsoft 365 Copilot suite, comes at an additional cost of $30 per user per month and is set to compete with other tech giants in AI, such as Google and Amazon.

In contrast, Shadow emphasizes automating post-meeting tasks and ensuring privacy with local storage and bot-free operations. While Team Copilot excels in real-time collaboration, Shadow's strength lies in its commitment to privacy and automation.

Do You Need an AI Meeting Assistant?

But before you decide on which meeting assistant to go with, it’s also important to take a look at IF you need a meeting assistant. Consider adopting an AI meeting assistant if:

  • You have meetings across multiple platforms and need a unified place to record and manage them.
  • You require advanced features like conversation insights or AI-generated insights based on meeting content.
  • You are looking to get paid to do less. (This is a joke)